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Frequently Asked Questions

  • 1. General information about the portal (questions: 3)

    • What is this website about, who developed it and who supports it?

      The portal contains up-to-date and systematic information about the network of core shared research facilities (CSRFs) and large-scale research facilities (LSRFs) in Russia, including those funded by the Ministry of Science and Higher Education of the Russian Federation under the Federal Targeted Program for Research and Development in Priority Areas of Development of the Russian Scientific and Technological Complex for 2007-2013 and 2014-2020 and constituting the core of the modern national research infrastructure. Among the CSRF and LSRF base organizations are national research and federal universities, state scientific centers, national academies of sciences and other organizations.

      The portal was designed in 2011 and is currently being developed by The Russian Research Institute of Economics, Politics and Law in Science and Technology (RIEPL) with the support of the Ministry of Science and Higher Education.

    • Can one buy equipment here?

      No.

    • What browsers and devices are recommended for this website?

      Testing website display and performance was carried out in the following browsers: Microsoft Internet Explorer version 10 and higher, Google Chrome version 49 and higher, Mozilla Firefox version 44 and higher, Opera version 45 and higher, as well as in the standard browsers on mobile platforms: Android version 4 and higher, iOS version 9 and higher.


  • 2. General information about core shared research facilities (CSRFs) and large-scale research facilities (LSRFs) (questions: 5)

    • What is CSRF?

      A core shared research facility (CSRF) is a structural unit (set of structural units) established by a scientific and (or) educational organization, that has scientific and (or) technological equipment, qualified personnel, and carries out works and provides services for the benefit of third parties for conducting fundamental and applied research (Federal law No. 270-FZ of 13.07.2015).

    • What is LSRF?

      A large-scale research facility (LSRF) is a complex of research equipment which has no analogues in the Russian Federation, operating as a single unit and created by a scientific and (or) educational organization to obtain scientific results achieving of which is impossible with any other equipment (Federal law No. 270-FZ of 13.07.2015).

    • What is a "megascience" facility?

      A megascience facility is a physical (a complex of scientific equipment) or digital (an information system) facility, including geographically distributed, that has no analogues in the world, operates as a single unit and is focused on obtaining scientific results, achievement of which is impossible with the use of any other facilities of the world. Funding the establishment and operation of such a facility goes beyond the capacity of individual states and is based on international S&T cooperation. Megascience facilities allow achieving major breakthroughs in fundamental and applied research.

    • What is a "base organization"?

      A base organization is an organization within the structure of which a CSRF is created or a LSRF operates.

    • Who are third parties (external users)?

      Third parties (external users) are understood to be individual entrepreneurs, individuals, as well as the legal entities, which are not CSRF/LSRF base organizations or branches (divisions) of base organizations, that use CSRF/LSRF services.


  • 3. Participation in СSRFs and LSRFs monitoring, filling in report forms (questions: 15)

    • What is monitoring?

      Monitoring is a form of annual survey conducted by the request of the Ministry of Science and Higher Education of Russia, which provides information about the activities and performance of CSRFs and LSRFs through the web forms on the website. The forms should be filled by the CSRFs and LSRFs representatives in the personal accounts on the website. The information collected during the monitoring is used for the annual analytical report to the Government of the Russian Federation, and also for the development and implementation of the government S&T policy, including determining the amount of funding for research infrastructure from the federal budget.

    • What forms are to be filled?

      The CSRFs representatives provide information about: the number of employees; scientific equipment (including its cost and utilization rate); measurement methods; executed works, rendered services and their customers; publications, dissertations and intellectual property based on the results of the works performed using CSRFs equipment; maintenance costs; training on CSRFs equipment usage, and CSRFs websites.

      The LSRFs representatives provide information about: the number of employees working with LSRFs; components of the facilities (including their cost and utilization rate); measurement methods; executed research works, rendered services and their customers; publications, dissertations and intellectual property based on the results of the works performed using LSRFs equipment; maintenance costs, and LSRFs websites.

    • Is it necessary to send filled and printed forms anywhere

      No.

    • Are there instructions on filling in the forms?

      Main rules for filling in the forms are set out in the relevant section of the personal account. In addition, each form contains hints on filling in the individual form fields.

    • What documents related to CSRFs/LSRFs are to be put on the personal account?

      The list of mandatory documents regulating CSRF/LSRF activities is approved by the Decree of the Government of the Russian Federation No. 429 of 17.05.2016 and includes the following documents:

      1. regulations on access to CSRF or LSRF equipment, including:
        • the procedure of works and services for the benefit of third parties;
        • terms of access to the equipment;
        • terms of considering applications for works and services;
        • a list of reasons for rejection;
      2. a list of standard works/services, including their cost (cost calculation procedure) and units of measurement;
      3. a list of equipment (name, brand, manufacturer, year of manufacture, main characteristics, information on metrological support);
      4. an application form for works and services;
      5. a standard civil contract form;
      6. rules for competitive selection of applications from third parties – it is necessary if a CSRF contains an LSRF or using an LSRF is required to perform the works from applications;
      7. the CSRF/LSRF work plan based on accepted applications, containing current and planned equipment load.

      In addition, the documents confirming the status of a CSRF or an LSRF are required:

      • an order on establishment;
      • charter of a CSRF/LSRF;
      • the CSRF development program / the LSRF medium-term development program (5 years).
    • What is the risk of non-reporting?

      The CSRFs/LSRFs participating in the monitoring get priority in the competitive selection for financial support.

    • If the organization has no CSRF and no LSRF / they are not functioning or liquidated, is it necessary to fill in the report?

      No.

    • What is the difference between the CSFR/LSRF work plan and the CSRF/LSRF development program?

      The CSRF/LSRF work plan is formed on the base of incoming requests for services and works for the benefit of CSRF/LSRF users and is to be time-bound. The development program is a list of activities aimed at CSRF/LSRF development and improving its performance.

    • What is the difference between the research work and services?

      The research work implies that its provider undertakes to conduct scientific research, defined in the technical specification by the customer and aimed at obtaining a specific scientific result (a product of scientific and/or technological activities, containing new knowledge or solutions, recorded on any data carrier). The research work is VAT free.

      Rendering services implies that the provider undertakes to render services (perform certain actions or carry out certain activities), that are also defined by the customer in the technical specification, but do not necessarily provide for a physical product delivered to the customer. The result can be inseparable from a service and consumed by the customer in the process of rendering a service. Rendering services under the paid services contract is subject to VAT on a common basis.

    • Why personal computers and laptops, office printers and scanners, household cameras, desks, chairs cannot be considered as scientific equipment?

      These devices and office furniture items are used for their intended purpose to improve the efficiency of office management and administrative activities, not to obtain scientific results.

    • Can an academic department/faculty be the customer of CSRF/LSRF services?

      The customer of CSRF/LSRF works and services can be:

      • legal entities,
      • branches and representations of legal entities,
      • other structural units of a legal entity that have no legal capacity inherent in legal entities (departments, faculties, etc.),
      • individuals.

      In all cases, an agreement must be concluded in paper and/or electronic form with the base organization. Depending on the organization internal policy, the agreement is concluded in one of the following forms:

      • an independent contractor agreement,
      • an adhesion contract,
      • a scientific cooperation agreement.

      Thus, departments or faculties can be the customers of CSRF/LSRF works and services, but the representative of a department/faculty must conclude an appropriate agreement – either on behalf of the organization that includes this department/faculty, or on its own behalf as an individual. In the report form on this website it is specified, whether the customer of works/services is a legal entity or an individual.

    • Can a CSRF/LSRF perform works or provide services without concluding an agreement, only on the base of verbal agreement?

      No, the agreement must be in written and/or electronic form and of one of the following types:

      • an independent contractor agreement,
      • an adhesion contract,
      • a scientific cooperation agreement.

      The quantity of agreements concluded is one of the critical indicators for evaluating CSRF/LSRF performance during the monitoring.

    • How to formalize execution of works for internal users (different structural units of the base organization)?

      Execution of works for internal users can be made using a separate form of a contract.

    • What is "a balance cost, a residual cost"?

      There are three basic types of valuation applied to the fixed assets of the enterprise: initial, replacement and residual.

      The initial book value defines the value at which a property unit was recorded as a fixed asset. Initial value directly depends on the way the asset was received. If the asset is purchased, created or built, the initial value is based on the total actual purchase or creation costs. In the case of receipt in a form of a contribution to the charter capital, the initial value is established as an estimate agreed by the founders. Initial value of the asset that was received under the barter contract is the value of material assets received in exchange. If the assets were received free of charge, the initial value is equal to the current market price of similar assets. In addition, in all cases, when forming the initial value, the costs of delivery, storage and installation, as well as other costs related directly to the asset implementation, are taken into account.

      In future, the initial balance cost usually remains unchanged. Initial value changes may occur in the process of revaluation or in the events that significantly change the facility condition (overhaul, modernization). During revaluation the asset balance value is specified on the base of the data on the market cost of creating or buying a facility that is identical to the one revaluated. As a result of revaluation, the replacement value of fixed assets is established. Since this moment, it is the replacement value that is taken as their balance value.

      The residual value is defined as the difference between the balance value (initial or replacement) of fixed assets and the amount of depreciation. In cases of reconstruction, modernization, overhaul, completion of fixed assets, there is an increase in their residual value in the amount of the costs for these activities.

    • How to determine the maximum possible equipment operating time?

      The maximum possible equipment operating time (in hours) can be calculated according to one of the possible options:

      • based on the full-time operation (365х24) of the equipment, for example, supercomputers, cryostats, bioreactor, etc.;
      • based on the round-the-clock operation of the equipment on weekdays only (number of weekdays in a year * 24);
      • based on the quantity and duration of one, two or three workshifts per day when the equipment is used subject to normal working hours - 40 hours per week;
      • based on the data specified by the manufacturer in the technical datasheet (for example, the equipment can work 4 hours in a row, then it needs 1 hour of "rest", so the equipment works 20 hours a day);
      • based on the weather and other environmental conditions where the CSRF research equipment (for example, observatories) is used.

 

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